Fundraising for St John’s Hospice is a fantastic way to support people in our community to live well for longer - but you must always be safe and protected. There are a few things it's essential you (and everyone involved) consider or follow to stay safe and legal while you are raising funds.
St John’s Hospice cannot be held liable for accidents, injuries, loss or damages as a result of your event or fundraising.
If you under 18, you must provide the permission of your parent or guardian in order to fundraise. Contact fundraising@hje.org.uk to speak to our team.
If you are planning an event in a public space, you must have permission from the landowner or local authority. Contact fundraising@hje.org.uk if you need support on how to seek permission.
You will need to make sure you have First Aid provisions for any event you are planning with a large number of people. You can find advice from the following organisations:
If your event is larger than 500 people, please get in touch on fundraising@hje.org.uk for more support.
It's important that you only collect the data from people that you are sure you will need for the smooth functioning of your event. You must keep this information safe (e.g. paperwork is locked away and digital files are password protected).
Do not share any data you collect without gaining consent from the individual. If in doubt, do not share any data and contact our team for advice on fundraising@hje.org.uk. You must delete data once you no longer need it.
If you would like to know more about how we handle your data, you can find the St John’s Hospice Privacy Policy here.
If you are planning to take photos at your event you must let people know. You can tell people as they enter, put up posters or provide details in advance of the event. It’s best to ask for permission to use photos by creating a consent form. Please contact fundraising@hje.org.uk if you need any support.
If your event is open to the public, you will need Public Liability Insurance. However, it is likely your venue will already be covered by this, so check with them first. If you are holding the event in your home or on private property, you will need to check your insurance or purchase additional cover.
To keep everyone safe, you must check the Food Standards Agency guidelines for advice and the regulations around food preparation.
If you are planning to hold a bucket collection or lottery, contact our team on fundraising@hje.org.uk. We will be able to advise you on what is needed to be compliant and also provide you with materials to support your fundraising.
There are some activities which require a licence if you are doing them in public. For example, playing music or putting up posters or banners in a public place. This can vary by area so please contact your local authority to find out which licences you need for your fundraising.
If you have any questions on staying safe and legal, or if you're not sure where to start, please get in contact with our team on fundraising@hje.org.uk.
